Board meeting minutes

Date:                            Tuesday, June 30, 2015

Location:                    Campagnolo, 1020 Main Street

Call to Order:            Scott Jaeger at 14h01

Roll Call:                    Céline Turenne

Board Attendance:        Andrea Carlson, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:                         Kathleen Beveridge (Town Hall Communications), John Blakeley (Pastis Restaurant)

Approval of Board Meeting Minutes from May 26, 2015

1st: Scott; 2nd: Danny



  1. Financial Report

-         F/U on GST liability: work in progress; waiting on accountant’s paperwork to verify filing to date;

-         > $50K in RBC accounts


  1. Membership Committee

-         Emails to be sent by Céline to all lapsed members (include link and logon name to facilitate process);

-         111 members in good standing (includes PICA student volunteers from SPF)


  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Ned is planning to organize the meeting shortly to get the ball rolling!

-         Buy tickets for Growing Chefs for auction at Slow Fish event (TBC)


  1. Marketing & Branding

-         Order of chefs’ t-shirts:  L, XL and XXL only – quantities sent to Robert, waiting for quote;

-         Stickers picked-up; will be launched at AGM


  1. Spot Prawn Festival

-         10th festival planning: Ryan has tentatively agreed to chair the committee pending further developments. Committee to confirm;

-         Master plan to be sent out by Céline.


  1. Fundraising/Scholarship Committee

-         Scholarship application from KP sent to Danny;

-         Danny to contact Barbara Jo to organize meeting with Scott


  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Céline to send another email to Samantha.

-         AGM date: Monday September 28 (TBC) – board meeting – new board member wanted

-         Executive Director position: job description and draft of contract given to Scott – position to be offered to Céline - to be voted on at August Board Meeting;

-         Send request from Nature’s Path information to Scott


Adjournment:  By: Scott Jaeger at 14h40

Next board meeting: Tuesday August 25, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – May 26 2015

Date:                 Tuesday, May 26, 2015

Location:           AMS Student Nest, 6133 University boul.

Call to Order:   Scott Jaeger at 14h16

Roll Call:           Céline Turenne

Attendance:     Robert Belcham, Ryan Bissell, Sid Cross, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:              Kathleen Beveridge (Town Hall Communications), Amy Chen (Town Hall Communications), Leeann Froese (Town Hall Communications)

Approval of Board Meeting Minutes from April 28, 2015

1st: Scott ; 2nd: Robert


  1. Financial Report

-         HSBC account has been emptied out with 2 payments to SPF (verify balance with Neil)

-         F/U on GST liability

  1. Membership Committee

-         Results of mailing to lapsed members:  only 10 renewals; Celine to follow-up by sending personal emails to all with log-in name to facilitate renewal.

  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Scott, Jonathan, Robert C., Chinese chefs?

-         Ned Bell will chair committee

  1. Marketing & Branding

-         How to decrease bags inventory: include with purchase of tickets in Sept and March events?

-         Order of chefs’ t-shirts:  L, XL and XXL only? Celine to send t-shirts quantity to Robert for quote.

-         Stickers:  send an email to Katharine re stickers

  1. Spot Prawn Festival

-         Post Mortem:  overall, a very successful event great atmosphere – highest number served and highest revenues;

-         Celine will prepare a written logistic document to add to Spot Prawn prep binder for next year recapping this year’s set-ups in all areas for reference;

-         Refrigerated truck was a great asset to have on site;

-         Review equipment needs and streamlined orders;

-         Keep Rational oven for speed but have a boil going for (name of event);

-         Prepping off site at AMS made food prep easy and fast;

-         Spruce up look of deck and add seats/high tops;

-         Discuss side dishes and review costs (avocadoes too expensive) – see if we can get sponsors for vegetables;

-         Comments: need more signage to indicate where check-in is and process to check in;

-         Time slots worked well as did bracelet and tickets for meal and alcohol samples;

-         Suggestion: selling ice instead of beer – sell from the dock? Permit for selling? Part of business license – follow-up required for next year.

-         Add head chef or maitre d’ (team to work on flow) to direct crowd

-         Cooking stage signage: schedule – large sign with time/name;

-         Media coverage review: SPECIAL MENTION TO TOWNHALL for great effort on getting media coverage before, during and after the festival.

-         Townhall toast to the team!

-         10th festival planning will start next month; chair and committee to confirm;

  1. Fundraising/Scholarship Committee

-         New Chair: Danny Markowicz

-         Hawksworth Scholarship: final word – email received from Brody Jones confirming that CTS will be considered Founding partner on web site

  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Celine to send another email to Samantha.

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015 – f/u with Nathan required – Celine to send another email (replied to Nathan’s) saying that CTS will not be offering an auction prize;

-         Herring Conservation Dinner: next year yes but too late for this year’s event.  Celine to send an email that we will pass for this year based on timing, but would like to start conversation early for next year’s.

-         Project Chef:  cheque giving ceremony at the Junior Curry Cup; media handled by Town Hall.

-         AGM date: September – board meeting – new board member wanted

-         Partners offers/process: need to develop a plan to work out partnering with vendors/suppliers – define what it really means for the company and CTS and its members.  A new chair on the board could be created to look after sponsor relations.  To be discussed further.

-         Executive Director position: job description to be given to Scott; meeting to be organized by Scott to further the discussion.


Adjournment:  By: Scott Jaeger at 15h40

Next board meeting: Tuesday June 30, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.


Board Meeting Minutes – April 28, 2015


Date:                Tuesday, April 28, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h00

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Jonathan Chovancek, Scott Jaeger, Céline Turenne, Neil Wyles

Guests:             Darren Clay (Pacific Institute of Culinary Arts), Kathleen Beveridge (Town Hall Communications),  Amy Chen (Town Hall Communications), Leeann Froese (Town Hall Communications), Danny Markowicz (White Spot)

Approval of Board Meeting Minutes from March 31, 2015

1st: Robert; 2nd: Scott



  1. Financial Report

-         Second account with RBC – link to Paypal now with new RBC account funtional

-         Cash on hand 40k includes; expenses to be reimbursed to Neil and Karen

-         Celine will be doing the accounting for CTS and create monthly reports


  1. Membership Committee

-         Membership event linked to membership renewal?  Go ahead – to discuss with Katherine

-         Celine to prepare mailing to expired members inviting them to the event if they renew their membership


  1. Sustainability/Growers/Green Initiatives Committee

-         No report


  1. Marketing & Branding

-         Members’ event update – go ahead for the Spot Prawns member events – Celine to get permit

-         Cost of t-shirts? Celine to get back to Robert with quantities needed


  1. Spot Prawn Festival

-         Update & next steps:

-         Sponsorship package: Scott has finalized and will send to Celine; will also send letter to chefs with all details;

-         Boil line-up:  Ryan to confirm participants – Vikram is confirmed

-         Volunteers:  Celine to finalize logistics and get names of all to create badges; voted that volunteer students get free membership for 1 year.

-         Darren confirmed that menu is finalized,

-         Amy to get ad in Chinese market (Fairchild publication?)

-         Celine to contact Mary McKay to get more details on bread

-         Leeann to follow up with Steve re: boat police escort

-         Logistics: Celine to finalize plan and send around; meeting to be arranged for week of May 4 to finalize all details.

-         Celine to follow-up with Chris re: what signs he has on hand.


  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: final word; Céline to follow-up with Brody

-         Chair has been offered to Danny Markowicz


  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – email sent to Samantha, waiting for reply

-         Tequila expo: contacted to ask permission for giving out tickets

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015: Celine to contact Vikram with proposal from Nathan:  short demo plus signing of book.

-         Project Chef:  cheque giving ceremony – Scott and Danny to judge; Leeann to coordinate media



Adjournment:  By: Scott Jaeger at 15h18

Next board meeting: Tuesday May 26, 2015 at 14h00

Location:  AMS Student Nest, 6133 University Boul.


Board Meeting Minute – February 24, 2015

Date:                Tuesday, February 24, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:   Scott Jaeger at 13:57

Roll Call:           Céline Turenne

Attendance:      Robert Belcham, Andrea Carlson, Scott Jaeger, Céline Turenne, Chris Whittaker, Neil Wyles, Ned Bell

Approval of Board Meeting Minutes from January 27, 2015

1st: Scott; 2nd:Chris


Scott Jaeger announced that Robert Clark resigned his position as Chair Sustainability/Growers/Green Initiatives Committee and as a member of the Board.  We want to thank Robert for his dedication to the CTS, his effort in building the Spot Prawn Festival to what it is today and his efforts to promote and grow CTS.

  1. Financials

-         Fiscal 2015 Budget – presentation of budget as a guidelines for revenues and expenses for fiscal 2015 – to be voted on at next meeting: voted all in favor;

-         Neil to follow-up with RBC re on-line access problem;

-         Financial status: accounting (pending), bank account transfer (pending) and credit card (received) – will be completed in March;

-         Change Mailchimp to the CTS credit card; 

  1. Membership Committee

 No report 

  1. Sustainability/Growers/Green Initiatives Committee

-         No report;

-         Ned Bell will be head of organizing committee for Slow Fish dinner in September; Celine to assist 

  1. Marketing & Branding

-         Stickers project confirmed

-         Members event in May at SPF

-         Business plan – Robert to email summary to board members

-         Dumpling cook-off in Chinatown – sponsor give money back $1000 – Mid Summer to be discussed further; email communication; Robert to send more info to board

-         TV segment from Chefs Table Society: Leeann is coordinating

-         Marketing agreement with TownHall Communication - vote all in favor

-         Robert is in contact with Linda Morris (Van City) 

  1. Spot Prawn Festival

-         Ryan could not attend – SPF meeting scheduled for Feb. 25 at 11h00 at PICA; in all likelihood, gala will not be held this year but will be planned for next year.  Tickets should go on sale late march/early April

-         Liquor license to be set-up asap (Celine)

-         Double contribution for 10th year (2016) 

  1. Curry Cup

-         101 tickets sold as of February 24 – still need to sell 69!  All are asked to tweet and facebook and promote the event

-         No reply from Mijune and Nathan re membership

-         Attending as volunteers: Neil and wife; Robert;

-         Wine sponsor – Leeann confirmed Mt. Boucherie

-         Chai tea from the Chai Company

-         Beer –  R&B sole sponsor;

-         Give away from Three Farmers (roasted chickpeas for all and gifts for judges)

  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: still committed to 3rd year; 

  1. Miscellaneous

PSF – Costanza – Costanza to contact Scott; to help with breaking convention center; Oceanwise – canapés section to be taken over by CTS; heavy in salmon; April 16? Lead time might be to thight for this year.


Guests presentations:

International Tequila Expo:

-         Samantha Schofield, International Tequila Expo may 30 grand tasting – afternoon trade and evening consumer event;

-         Alan Sacks, BCHF

-         Manual Otero, International Tequila Expo

Proceeds to hospitality foundation set aside to create a scholarship for CTS (CTS to confirm participation in event).  Interested in working with tequila expo to fill 2 stations; ask for 1200 people (3 sous-chefs working together; station from CTS – 1 captain each) in the evening; bartender scholarship with BCHF; increasing profile of mescal and tequila in market; see agave week;

CTS to review and advise (Samantha to send info to Celine; what has to be done and ...) – no per diem; logo for sponsor, etc.  Criteria for scholarship to be developed by CTS and BCHF – professional development not just for young chefs

Membership nights:  tequila focus?


Kathy Muenster and Teddy Geach

10th anniversary – engaging the public Seafood Symposium on April 27 – new chefs engaged in Oceanwise; – 3 hours then party; networking option afterwards; resource for all chefs; sold out; Members’ events to stream event – viewing party?


Adjournment:  By: Scott Jaeger at 1532

Next board meeting: Tuesday March 31, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – November 25, 2014


 Date:                Tuesday, November 25, 2014

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h06

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Jonathan Chovancek, Leeann Froese, Scott Jaeger Céline Turenne, Chris Whittaker

Approval of Board Meeting Minutes from October 28, 2014

1st: Scott Jaeger;  2nd: Robert Belcham



  1. Financial Report

-         January 1 starting point for financials;

-         Budget proposal  postponed to end of January for vote

-         All invoices and expenses are to be send to ED for processing, then cheque request will be made to Treasurer

-         Motion to vote on organizing  old books by Scott Jaeger, seconded by Robert Belcham and Ryan Bissell, approved by all.


  1. Membership Committee

 -         Membership committee meeting held in November:  a new automated membership system will be considered for implementation in first quarter 2015 to facilitate membership management.

-         Addition of automated renewal option with 30-day cancellation clause approved by all

-         Increased members benefits needed

-         E-blast to be sent to all students and lapsed members including best 3 pictures from events – Celine to coordinate

-         Member appreciations event – due for one in January

-         Vendors or supplier will be incorporated at $200.00 yearly and featured on web site; Vendors criteria for becoming approved; does your business align with CTS values

-         Salt spring coffee application – Celine to follow-up

-         Web site is static vs Facebook and twitter; #belong @walkin; create a private group on Facebook (to be managed by Kyle – Celine to change his rights)

-         Mission statement to be re-visited(Leeann to review and advise)

-         See Kyle for template for newsletter

-         All board members to add proud member of CTS; # and “like” on Facebook; add on bottom of menus and other material;

-         Stickers for CTS:  Robert B. to look into – already designed but modifications are needed to add social media


  1. Sustainability/Growers/Green Initiatives Committee

 No report


  1. Marketing & Branding

 Member events to be organized in 2015 – insurance needs to be finalized for events to happen


  1. Spot Prawn Festival

 -         Robert Clark will be on committee;

-         Ryan to have a meeting in January with Mike at wharf

-         Event marketing personnel and catering facilities from UBC to organize

-         Entertainment to be added

-         Line-up to be managed differently from last year

-         Food offered will be different

-         First committee meeting: January 19, 2015


  1. Curry Cup

 -         Update from 1st committee meeting: $65.00 + tax and fee (TBC)

-         Same format as last’s year with minor modifications:  beer only and no wine; non-alcoholic cocktail with hot chai tea in a go cup when guests leave;

-         Leeann to send out “Reserve Date” and “Tickets sale” press releases – if media and appearance, then must make sure tickets are available for sale at that time;

-         Media judge? Colleen Christie?

-         Discussion needed on who will receive the proceeds from  the event: Project Chef to receive 2k (Celine to contact Barb and remind about membership lapse)

-         Thank you to Katharine Manson for sender her detailed step by step for the event management!


  1. Fundraising/Scholarship Committee

 -         Hawksworth Scholarship: recap of meeting:  as per David Hawksworth comment, CTS can vote not to participate in year 3; a few points need to be clarified:

-         In principle we are founding sponsor – they approached us in the beginning and CTS should be linked in perpetuity which was the main reason for participating;

-         How HYCS will cooperate so CTS can get the money to help pay scholarship needs to be worked out;

-         Move forward with letter and next move to know what HYCS commitment is;

-         Board had agreed to continue relationship providing above-mentioned points are clarified.


  1. Miscellaneous

 -         Dish n’Dazzle participation: Celine to coordinate chefs’ participation with BCHF;  CTS would like 2 or 3 products to be selected (linked to featured wine) and prepared by all chefs.

-         Oceanwise presentation:  member appreciation event at Aquarium would be a good idea;  Celine to reply to Ann Marie Copping and loop in Robert Belcham.


  1. Executive Director report

 -         Time/Attendance/etc:  all members to provide a proxy is no co-chair;  at least chair or co-chair need to be present at meetings;

-         Membership Drive:  Celine to carry on with contacting lapsed members.

-         Motion to get small storage locker by Celine Turenne; seconded by Scott Jaeger and Ryan Bissell; approved by all.


Adjournment:  By: Scott Jaeger at 15h35

Next board meeting: Tuesday. January 27, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board meeting minutes, October 28, 2014


Date:                Tuesday, October 28, 2014

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h04

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Andrea Carlson, Leeann Froese, Scott Jaeger, Kyle Nordman, Céline Turenne, Chris Whittaker

Guests:  Tyler Day, Mathew Koyanagi, Alberto Ruiz Larrea Medina,

Approval of Board Meeting Minutes from September 29, 2014

1st:  Robert Belcham; 2nd: Kyle Nordman



  1. Financial Report

 No report


  1. Membership Committee

-         Kyle has found alternatives for the on-line membership; Céline, Kyle and Chris to meet and review;

-         new drive – schools and a letter from the board to all lapsed members – draft by Céline sent around.

-         Senior and juniors in all establishments should be members.

-         Members event:  City of Vancouver garbage demo; Andre Larivière (Robert B. to contact and coordinate)


  1. Sustainability/Growers/Green Initiatives Committee

 - Slow Fish Mystery Chef Dinner – CONFIRMED for Sunday September 27, 2015


  1. Marketing & Branding

 -         Marketing Plan – meeting at Peartree (done by Karen and Katharine) – everyone to read and respond to Robert B. as to where CTS is going and should go.  Please all – by next Friday (separate email send to the board). Celine will consolidate answers and forward to Robert B for analysis and recap for next board meeting.

-         Robert wants to involve Leeann in the process of determining where we are going and if change is needed how to go about it.


  1. Spot Prawn Festival

-  Date for first committee meeting to be confirmed – send email to Ryan to follow-up as changes need to be done to format, planning needs to start now.


  1. Curry Cup

 -         November 15  start of event planning copy of last year’s event – post event feedback from guests - Céline to organize;

-         Silent auction to prepare; raffle; sell more tickets 30 more;

-         Leeann wine contacts; Céline to offer information about Slow fish wineries.

-         Event’s save the date.  March 3, 2015; December all details judges, participants.

Insurance:  email Neil for details;


  1. Fundraising/Scholarship Committee

 -         Auction item for Growing Chef (recap) – Bittered Sling package $55; dinner gift certificates part of “dine out for a year package” – generated $1000

-         Hawksworth Scholarship: next steps meeting Nov. 6 – finding a sponsor to find money for the prize; all participants be members of CTS; increase attendance from CTS;

-         Hospitality scholarship:  giving 3 scholarship - 1 high school and 2 college level  at lunch on Monday at Connect Show.  Scott to attend.


  1. Miscellaneous

 -         Auction item for Tina Fineza fundraiser (recap) – $500 value, generated $300.00


  1. Executive Director report

 -         Executive Director recruitment: next steps – will start in the new year;

-         Time/Attendance/etc.: discussion needed on attendance to meetings; ALL TO RESPOND TO EMAILS SENT.

-         Review of financial set-up and next steps

Motion to accepts revamped financial structure:

In order to simplify the accounting process within the Society, to facilitate reporting, it is proposed that the Society will go to:

-         From 2 bank accounts to only 1 (keep one currently at RBC)

-         2 account holders on record at all times:  President and Treasurer

-         2 signees: President and Treasurer

1 signee for amounts less than and equal to $2500.00

2 signees for amounts greater than $2500.00

-         Request to be made for a CTS credit card: to be used for monthly charges (web hosting, contact management software, etc)

-         Request to be made for client card

1 allowing all transactions

1 allowing deposits only

-         Additional contacts on file (info given, no transactions):  Executive Director and Secretary

Motion proposed by Céline Turenne - 1st: Scott Jaeger; 2nd: Robert Belcham

Céline will initiate the change process.


Adjournment:  By: Scott Jaeger at 14h57

Next board meeting: Tuesday. November 25, 2014 at 14h00

Location:  Campagnolo, 1020 Main St.

Annual General Meeting Minutes, September 29, 2014

Annual General Meeting 2014 Minutes

 Date:                Monday, September 29, 2014

Location:          Barbara Jo’s Books to Cooks – 1740 W. 2nd Avenue, Vancouver

 Call to Order By Scott Jaeger at 15h09

 Roll Call: By Céline Turenne

In attendance: Robert Belcham, Ryan Bissell, Andrea Carlson, Sid Cross, Jonathan Chovancek, Scott Jaeger, Kyle Nordman, Céline Turenne, Neil Wyles, Barb Finley, Christine Derek, Leeann Froese, Joanne Mackinnon, Gus Stieffenhofer, Victor Girardi

Approval of AGM Minutes:  September 23, 2013

Motion to approve by Céline Turenne; 1st: Kyle Nordman; 2nd: Jonathan Chovancek



  1. President's report – Scott Jaeger

Thank you to Barbara Jo for the use of her store to hold CTS board and AGM meetings as well as for the Barbara Jo’s Scholarship program.

Very happy with the board’s energy.  The role of the Executive Director will change in the new year.  Exciting events with new annual events Curry Cup and Slow Fish Mystery Dinner and on-going success of Spot Prawn Festival.  Hawksworth Scholarship for second year, a 10k cheque given to Michael Christiansen, winner of this year’s competition – competition is now expanded to all of Canada and will be the same in 2015.


  1. Vice-president’s report – Jonathan Chovancek

Looking forward to another year working with board members in creating events and promoting CTS. Causes such as 4ARL will be at the forefront this year.


  1. Presentation of un-audited 2014 Financial Statements – Neil Wyles

Positive balance of 50k with additional revenues generated by this year’s events.


  1. Secretary's report – Céline Turenne

Meetings will be scheduled last Tuesday of every month except for December and July.  All who want to attend are welcome, with notice to Secretary.

Special thank you to Katharine Manson, Manson Communications and Leeann Froese, Townhall Brands for on-going support of marketing activities throughout the year and special support during the last month.


  1. Presentations from Committee Chairs:

Spot Prawn Festival Committee – Ryan Bissel

  •  Successfull 2014 Festival (slide show) will be expanded in vision and scope for 2015 one;
  • Looking forward to working with committee to expand Festival.

Branding & Marketing Committee - Robert Belcham

  •  2 successful members events:  R&B Brewing with food trucks and visit of second brewery and First spot prawn taste in the city at Campagnolo.
  • Looking forward to focus marketing approach and goals for the Society.
  • Call out for more volunteers in social media and graphic design.  Volunteers to contact info@chefstablesociety.
  • Will be working with Executive Director to increase traffic on web site and social media presence.

Membership Committee – Kyle Nordman

  •  Curry Cup sold out 5 days prior to event (slide show). 2015 event scheduled for March 3;
  • Will keep working with schools to increase awareness and inform students about Society
  • Signing up members at events will be a priority

Scholarship Committee – Scott Jaeger

  •  4 scholarships given out in conjunction with BC Hospitality Foundation for a total of 6k
  • Growing chefs and Projects Chef will be looked at as recipients for upcoming years sponsorships
  • Will look at Hawksworth scholarship and how to generate funds for prize
  • Barbara Jo’s scholarship recipients to be evaluated and confirmed – one grant per season

Sustainability Committee – Robert Clark (Céline Turenne gave report)

  •  Working with Slow Food movement and their Slow Fish initiative to help promote ideology.
  • First Slow Fish Mystery Dinner was held on September 27 (slide show) and will be an annual event.  Successful evening with participation from Sustainable fishers, salmon safe wine producers and organization to promote and educate public on slow fish concept.


  1. 2013/2014 Board resignation

All board members resigned their current position on the Board


  1. 2014/2015 Board nomination and election

President: Scott Jaeger

Past President: Julian Bond

Vice-President: Jonathan Chovancek

Treasurer: Neil Wyles

Secretary: Céline Turenne

Chairs:  Robert Belcham, Ryan Bissell, Andrea Carlson, Robert Clark, Kyle Nordman, Chris Whittaker

Advisors:  Sid Cross, Jamie Maw

Motion to approve new Board slate by Neil Wyles: 1st:  Kyle Nordman; 2nd: Jonathan Chovancek


Meeting Adjournment by Scott Jaeger at 16h05

Board Meeting Minutes – September 29, 2014


 Date:                Monday, September 29, 2014

Location:          Barbara Jo’s Books to Cooks – 1740 W. 2nd Avenue, Vancouver

Call to Order:    By: Scott Jaeger at 14h04

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Andrea Carlson, Sid Cross, Jonathan Chovancek, Scott Jaeger, Kyle Nordman, Céline Turenne, Neil Wyles

Approval of Board Meeting Minutes from August 26, 2014

1st: Kyle Nordman; 2nd:Jonathan Chovancek



  1. Financial Report
  • 2-year financial report presented based on fiscal year which is calendar year;
  • going forward each event will have its own expenses/revenues breakdown;
  • balance sheet shows a balance 55k (does not include revenues and disbursements after July 31, 2014)
  • a corporate sponsor is needed to offset the cost of Hawksworth scholarship


  1. Membership Committee
  •  Renew/become a member set-up will be reviewed as problem have been mentioned by members Kyle and Céline to work on this project
  • Sign-up table needs to be set-up at all events


  1. Sustainability/Growers/Green Initiatives Committee
  •  Report on Slow Fish Mystery: 86 tickets sold out of 100, a profitable event after all expenses are paid.  Profit will be set aside as seed money for next year’s event.  Céline to provide final numbers to Neil to earmark for Slow Fish Dinner 2015.


  1. Marketing & Branding
  •  No report


  1. Health & Wellness Committee
  •  Scott proposes to dissolved this Committee; 1st: Robert B; 2nd: Kyle


  1. Spot Prawn Festival
  •  Ryan is keeping chair – Jonathan and Kyle are in committee; corporate sponsorships needed to help with costs.
  • A date for a committee meeting will be set-up at the October Board meeting in October.


  1. Fundraising/Scholarship Committee
  •  Growing Chef sponsorship package – members are already participating – donation of gift certificate – Robert B and Scott;  Bittered Sling gift basket  by Jonathan;  to be coordinated by Céline


  1. Miscellaneous
  •  Auction item for Tina Fineza fundraiser: CTS gift basket including t-shirts, memberships, a year’s worth of event tickets, etc.  Céline to coordinate.


New Business:

  •  Hawksworth Scholarship: Scott to have a meeting with David to discuss 3rd year.
  •  Executive Director position: board voted yes on non-renewal of current ED – letter to be written and sent; recruitment will take place to fill position; interim to be assumed by Céline


Adjournment:  By: Scott Jaeger at 15h05

Next board meeting: Tuesday October 28, 2014 14h00

Location:  Campagnolo, 1020 Main St.


Board Meeting Minutes – August 26, 2014

Date:               Tuesday, August 26, 2014

Location:         Campagnolo, 1020 Main St., Vancouver BC

Call to Order:  By: Robert Belcham @ 14:04

Roll Call:          By: Céline Turenne

Attendance:     Robert Belcham, Ryan Bissell, Robert Clark, Scott Jaeger, Kyle Nordman, Céline Turenne, Neil Wyles

Approval of Board Meeting Minutes from June 24, 2014

1st: Robert Belcham; 2nd:Ryan Bissell


 1. Financial Report

57k in account – expenses from Hawksworth’s competition not included in current balance.

Hawksworth’s competition commitment to be reviewed for future years.  Event is scheduled for September 28, 2014 at PICA.  Still to confirm if a table for dinner on Sunday is included.

2. Membership Committee

 On-going work with schools.

  3. Sustainability/Growers/Green Initiatives Committee

-        Mystery chefs dinner to help promote Slow Fish:

  • all fish products are confirmed;
  • 7 out 8 chefs are confirmed.
  • Tickets are $79.00 (130 available) and will be sold on-line at Eventbrite (Robert B will organize with Katharine)
  • Profits from event will be set aside as seed money for next year’s event.

-        Rob clark is working on securing Albion as a CTS sponsor

4. Marketing & Branding

 Curry Cup 2015 - March 3: keep same set-up as 2014; invite Simi Sara as guest judge

 5. Health & Wellness Committee

 No report

6. Spot Prawn Festival

 Needs a new chair for next year’s event. To be discussed at AGM.

7. Fundraising/Scholarship Committee

 -        No update - on Barbara Jo’s appearance on television with a chef to promote her scholarship (Nessa) and twitter coverage/contest (Nessa and Jonathan)

-        Update from Scott – 2 letters receive PICA and Northwest  Scott to follow up

-        Update - Letter from UBC to be signed by CTS; Robert B. looking into it, not news yet.

 -        Auction item for Tina Fineza: suggestion is “Chefs dinner at someone’s house” 5 chefs cooking at the winner’s house for up to 10 people – including wine and service. Neil to contact Nathan Fong to see if prize can be part of Passions’ event auction offering.

New Business:

 -        No update - on anti-spam legislation and impact on CTS (Nessa)

-        No update - Finalization of insurance coverage (Nessa) – if not completed by Mystery Chefs dinner then a one event insurance contract will need to be secured.

-        guest presentation postponed to AGM :Metro Vancouver representatives to discuss the new garbage/organic initiatives coming online in 2015 (Neil)

 -        Annual General Meeting:

  • Date: MONDAY September 29, 2014 at 15h00
  • Location: Barbara Jo’s Books to Cooks 1740 West 2nd Avenue
  • Suggestion of after meeting member get together to be confirmed; Neil to confirm wharf location
  • Céline to send required preparation by each chair – presence is mandatory
  • Céline to prepare and send agenda

 -        Scott to follow-up with Nessa on current situation and advise board


Adjournment:  By: Scott Jaeger  At: 1505

Next board meeting: Monday, September 29, 2014 14h00 followed by AGM at 15h00

Location:  Barbara Jo’s Books to Cooks

Board Meeting Minutes



Date:               Tuesday, June 24, 2014

Location:         Campagnolo, 1020 Main St., Vancouver BC

Call to Order:  By: Scott Jaeger  At: 14h08

Roll Call:          By: Céline Turenne

Attendance:     Robert Belcham, Andrea Carlson, Jonathan Chovancek, Robert Clark, Scott Jaeger, Kyle Nordman, Céline Turenne, Nessa Van Bergen, Chris Whittaker, Neil Wyles

Approval of Board Meeting Minutes from May 27, 2014

1st: Chris Whittaker

2nd: Jonathan Chovancek



  1. Financial Report


Status of funds:  57k – fundraising events are needed to maintain funds level.


  1. Membership Committee


ght visits are planned to attract students to join along with membership events.


  1. Sustainability/Growers/Green Initiatives Committee


Slow Fish month is scheduled for October and Nessa is in touch with the organization to see how CTS can help planning/benefiting from the event (stand-by position for now).  Plan so far include a Slow Fish Crawl.


  1. Marketing & Branding


Hawksworth competition: September 28, 2014


Participation to Hawksworth Competition is confirmed for 2014 with commitments from David Hawksworth cooking at CTS still pending (Nessa to follow-up on David’s availability).  Vote will be taken for participation in 2015 event.


Suggestion was made to combine fundraising events to raise funds for Hawksworth competition and Chefs for Oceans.  Additional sponsorships will be sought to help generate funds.


Suggestion was made to organize a Mystery chefs dinner – sweet and savoury event (PICA) – Nessa to follow up with Julian


  1. Health & Wellness Committee


No report


  1. Spot Prawn Festival


No update, postponed to August


  1. Fundraising/Scholarship Committee


Barbara-Jo McIntosh discussed her commitment to her literacy scholarship and discussion was held on how to maximize requests for books.  Barbara-Jo has been invited to cooking schools and further discussion was held on how to involve the schools in getting books for their students.  Nessa will talk to LeeAnn about Barbara-Jo appearing on television with a chef to talk about the program.


CTS gives books to not for profit schools – CTS chefs to contact schools and get their participation.  Nessa and Jonathan will broadcast on social networks and organize a Twitter contest.


New Business:


Representative from UBC farm ( asking for support for their new project (Robert B.)


-        Amanda Reaume, Development Officer, UBC Faculty of Land & Food Systems,

-        Jacob Slosberg, Annual Field Production Coordinator,


Commitment from CTS to help promote sustainable food and assist UBC farm in spreading the message – letter from CTS to support initiatives, Amanda to prepare and send to Nessa for review by CTS.


Proposal for meeting date change (Celine) – the proposal is to remove the July meeting and have a meeting in August to prepare for the AGM in September.

APPROVED - August is in; July is out First: Jonathan Second: Rob; all in favor


Canadian Anti-Spam Legislation and how it effects the CTS (Nessa) – Nessa will be reviewing CTS responsibilities


Follow up on Insurance Coverage (Nessa) – add CTS name on the venue’s insurance (with liquor license) for the day and get a rider. CTS will get a $5mm policy and a commercial general liability insurance – 1 mm per board member 750/yr - 2 mm 1200 – voted on all approved


Participation in Celebration of Life for Owen Lightly was voted on by CTS board and agreement was given to cover venue cost and leftover amount to go to caterer (cost of labour only) for a commitment of $1600.


Adjournment:  By: Scott Jaeger  At: 15h50

Next board meeting: Tuesday, August 26, 2014 @ Campagnolo at 14h00

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