Annual General Meeting 2015 Minutes

Date:                   Monday, September 28, 2015

Location:          Barbara Jo’s Books to Cooks – 1740 W. 2nd Avenue, Vancouver

Call to Order By Scott Jaeger at 15h00

Roll Call: By Céline Turenne

In attendance: Robert Belcham, Ryan Bissell, Darren Clay, Sid Cross, Scott Jaeger, Danny Markowicz, Jamie Maw, Céline Turenne, Chris Whittaker, Neil Wyles,

Guests: Leeann Froese (Townhall Communications), Kathleen Beveridge (Townhall Communications) Barb Finley, Brandon Pirie, Alex Tung, Charles Miller, Daniel Oong, Gus Stieffenhofer-Brandson, Victor Girardi

Approval of AGM Minutes:  September 29, 2014

Motion to approve by Céline Turenne; 1st: Ryan Bissell; 2nd: Sid Cross

___________________________________________________________________________________

  1. President's report – Scott Jaeger
  • Welcome to all attending and reminded everyone that all board meetings are open to the members and the public.
  • Thank you to Barbara Jo for the use of her store to hold CTS board and AGM meetings as well as for the Barbara Jo’s Scholarship program.
  • Very happy with the board’s energy. A great year with 3 public events:  Curry Cup, Spot Prawn Festival and Slow Fish Dinner.  Thank you to all chairs and committee members.
  • Welcome officially to the Executive Director, Céline Turenne, who has been in the role for the last year.
  • All members who want to get involved in committees or with the board are welcome!
  1. Presentation of un-audited 2015 Financial Statements – Neil Wyles
  • Positive balance of 50k with additional revenues generated by this year’s events.
  1. Secretary's report – Céline Turenne
  • Meetings will be scheduled for the last Tuesday of every month except for December and July. All members and members of the public who want to attend are welcome, with notice to Secretary.
  • Lawyer’s office will prepare and file Annual Report upon receiving minutes from the AGM and membership list.
  1. Presentations from Committee Chairs:
  • 2015 Spot Prawn Festival Committee – Ryan Bissel
  • Successful 2015 Festival – largest attendance and profits - will be expanded in vision and scope for 2016 to include a gala and a festival;
  • Dates will be confirmed in advance of season’s launch to help secure sponsors and finalize details;
  • Planning will start next month (October);
  • Wharf donation will increase in 2016;
  • Demo kitchen location will be changed to allow better flow;
  • Robert Clark is co-chair for the 10th anniversary Festival;
  • Looking forward to working with committee to expand Festival.
  • 2015 Curry Cup Committee – Jonathan Chovancek/Kyle Nordman (no report given)
  • Very successful event with 2k cheque given to Project Chef;
  • New chair for 2016 – Chris Whittaker;
  • Location will probably be maintained at Heritage Hall;
  • Pricing to be reviewed;
  • Event will be held around mid-March
  • 2015 Slow Fish Dinner – (report given by Céline Turenne)
  • Sold out second annual Slow Fish Mystery Dinner was held on September 27
  • Fishers and farmers present to talk about their products
  • Is now scheduled as annual CTS event
  • Branding & Marketing Committee - Robert Belcham
  • 1 successful members event: post Spot Prawn Festival event at the wharf;
  • New CTS stickers launch;
  • Katharine Manson’s work to be replaced. Call out for more volunteers in social media and graphic design.  Volunteers to contact info@chefstablesociety;
  • Robert will work on securing grants to propel CTS forward and increase exposure.
  • Membership Committee – Kyle Nordman & Chris Whittaker
  • No activities during the year; the membership has been looked after by Interim Executive Director;
  • New Chair: Darren Clay
  • Scholarship Committee – Danny Markowicz
  • 3 scholarships to be given out in conjunction with BC Hospitality Foundation for a total of 4.5k;
  • 65 letters sent out to secondary and post-secondary institutions for scholarship application, only 10 applications received.
  • Sustainability Committee – Andrea Carlson (no report)
  1. Townhall Communications report

Binder regrouping events’ coverage for the year has been presented to board and members as well as PowerPoint presentation highlighting major coverage items.

  1. 2014/2015 Board resignation

All board members resigned their current position on the Board

  1. 2015/2016 Board nomination and election

President: Scott Jaeger

Past President:

Vice-President:

Treasurer: Neil Wyles

Secretary: Céline Turenne

Chairs:  Robert Belcham, Ryan Bissell, Robert Clark, Darren Clay, Danny Markowicz, Chris Whittaker

Executive Director:  Céline Turenne

Advisors:  Sid Cross, Jamie Maw

Motion to approve new Board slate by Céline Turenne: 1st: Danny Markowicz; 2nd: Robert Belcham

____________________________________________________________________________________

Meeting Adjournment by Scott Jaeger at 16h00

Board Meeting Minutes

Date:                            Tuesday, August 25, 2015

Location:                     Campagnolo, 1020 Main Street

Call to Order:            Céline Turenne at 14h03

Roll Call:                      Céline Turenne

Board Attendance:    Robert Belcham, Scott Jaeger, Danny Markowicz, Céline Turenne, Neil Wyles

Guests:                         Kathleen Beveridge (Town Hall Communications),

Approval of Board Meeting Minutes from June 30, 2015

1st:Neil; 2nd: Robert

____________________________________________________________________________________

 

  1. Financial Report
  •  Cash on hand 48k
  • all data entered into accounting software for 2015
  • Financial documents available and current – 2014 still pending (awaiting data from accountant’s computer
  1. Membership
  •  Current count: 115 members
  • 40 new members since January
  1. Sustainability/Growers/Green Initiatives Committee
  •  Slow Fish Dinner (Sunday, September 27, 2015) – need one more chef; all wine is donated (except for sparkling for reception); salmon-safe farms have been contacted to provide produce (donation or discount at farm’s discretion); discount being negotiated for additional rentals;
  1. Marketing & Branding
  •  Status of shirts’ order: ordered – no GST/PST to pay (part of a special)
  1. Curry Cup 2016
  • Date to be discussed (Kyle and Jonathan) –Kyle indicated in an email that he does know if it is coming back – no update
  1. Spot Prawn Festival
  •  10th Anniversary planning – Robert Clark is on board; Celine to handle logistics as in 2014; committee will be operational starting October 1, 2014
  1. Fundraising/Scholarship Committee
  •  Danny is working with BCHF re: CTS scholarships to be handed out at Connect show
  • Contacted Dennis Green at Go2hr for contacts
  1. Miscellaneous
  • AGM: Date - Monday September 28
  • Summary preparation required from all chairs, president, vp, treasurer, secretary
  • Send announce to Scout (Town Hall)
  • Location: Barbara Jo - Celine to ask and follow-up;
  • board members participation (who is staying on) – send email
  • new members: Darren Clay (PICA) has indicated that he would like to join the board;
  • Executive Director position vote – Scott to send email to board for vote
  • Participation to Connect 18 and 19, 2015: booth requested; Celine will follow-up and set-up
  • Mealshare request for participation – guest for AGM? – Celine to follow-up
  • Growing Chef silent auction price: CTS basket to be offered (similar to last year’s)
  • BC Restaurant Hall of Fame gala participation – 2k – board to attend?; Sept. 28; Celine to follow-up with Impact event.
  • Miscellaneous: web page and other service review with Karen Hamilton to maximize results and minimize maintenance – looking at electronic membership card; auto-renewal; private group on Facebook; etc...

____________________________________________________________________________________

Adjournment:  By: Scott Jaeger at 15h10

Next board meeting: MONDAY September 28, 2015 at 14h00

Location: Barbara Jo’s Books to Cooks

Board meeting minutes

Date:                            Tuesday, June 30, 2015

Location:                    Campagnolo, 1020 Main Street

Call to Order:            Scott Jaeger at 14h01

Roll Call:                    Céline Turenne

Board Attendance:        Andrea Carlson, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:                         Kathleen Beveridge (Town Hall Communications), John Blakeley (Pastis Restaurant)

Approval of Board Meeting Minutes from May 26, 2015

1st: Scott; 2nd: Danny

____________________________________________________________________________________

 

  1. Financial Report

-         F/U on GST liability: work in progress; waiting on accountant’s paperwork to verify filing to date;

-         > $50K in RBC accounts

 

  1. Membership Committee

-         Emails to be sent by Céline to all lapsed members (include link and logon name to facilitate process);

-         111 members in good standing (includes PICA student volunteers from SPF)

 

  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Ned is planning to organize the meeting shortly to get the ball rolling!

-         Buy tickets for Growing Chefs for auction at Slow Fish event (TBC)

 

  1. Marketing & Branding

-         Order of chefs’ t-shirts:  L, XL and XXL only – quantities sent to Robert, waiting for quote;

-         Stickers picked-up; will be launched at AGM

 

  1. Spot Prawn Festival

-         10th festival planning: Ryan has tentatively agreed to chair the committee pending further developments. Committee to confirm;

-         Master plan to be sent out by Céline.

 

  1. Fundraising/Scholarship Committee

-         Scholarship application from KP sent to Danny;

-         Danny to contact Barbara Jo to organize meeting with Scott

 

  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Céline to send another email to Samantha.

-         AGM date: Monday September 28 (TBC) – board meeting – new board member wanted

-         Executive Director position: job description and draft of contract given to Scott – position to be offered to Céline - to be voted on at August Board Meeting;

-         Send request from Nature’s Path information to Scott

____________________________________________________________________________________

Adjournment:  By: Scott Jaeger at 14h40

Next board meeting: Tuesday August 25, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Job postings – Growing Chefs!

Growing Chefs! is growing!

If you, or someone you know, is interested in joining our team working to teach kids and families about healthy food and healthy food systems, we're hiring for two positions:

1) Fund Development/Marketing Assistant - Apply by July 9th
Part-time at 20 hours/week
 - possibility of full-time work combined with part-time position with Athletics For Kids

We are looking for an individual who is passionate about promoting food sustainability, local and urban agriculture, and children’s health. In this key support role, the successful candidate will work with the Executive Director to support and promote our fundraising and marketing efforts. It will offer the successful candidate an inside view of the workings of a registered charity and experience applicable to both the for-profit and non-profit sectors.

The anticipated start date is July 30th, 2015. This position is based in Vancouver, B.C.

Click here to see a more comprehensive job description and application information 

2) Acting Executive Director
13 month term beginning November 2, 2015; Full-time at 35 hours/week

Growing Chefs! is looking for a highly qualified individual who is passionate about food sustainability and working with children and who can lead our organization while our Executive Director takes a year’s maternity leave.

The role of the Acting Executive Director is to manage the full scope of operations of Growing Chefs! under the direction and governance of the Board of Directors. In this key leadership role, the successful candidate will work with the Board of Directors to lead our organization, guided by a strategic plan that we have in place. The Acting Executive Director will manage our annual schools programs, develop and maintain fundraising activities, and manage two paid staffers and a team of about 200 volunteers. As a small but growing organization, responsibilities include everything from stewarding our supporters and funders to collecting and cleaning school supplies.

The position offers the successful candidate an opportunity to use your executive-level experience leading a non-profit organization and to apply your hands-on skills in managing and growing a successful, established program. It also offers a highly rewarding personal experience in a caring, supportive environment.

Full position description and details to apply can be found here.

Thanks again!
Helen Stortini
Executive Director
Growing Chefs! Chefs For Children's Urban Agriculture

Board Meeting Minutes – May 26 2015

Date:                 Tuesday, May 26, 2015

Location:           AMS Student Nest, 6133 University boul.

Call to Order:   Scott Jaeger at 14h16

Roll Call:           Céline Turenne

Attendance:     Robert Belcham, Ryan Bissell, Sid Cross, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:              Kathleen Beveridge (Town Hall Communications), Amy Chen (Town Hall Communications), Leeann Froese (Town Hall Communications)

Approval of Board Meeting Minutes from April 28, 2015

1st: Scott ; 2nd: Robert

____________________________________________________________________________________

  1. Financial Report

-         HSBC account has been emptied out with 2 payments to SPF (verify balance with Neil)

-         F/U on GST liability

  1. Membership Committee

-         Results of mailing to lapsed members:  only 10 renewals; Celine to follow-up by sending personal emails to all with log-in name to facilitate renewal.

  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Scott, Jonathan, Robert C., Chinese chefs?

-         Ned Bell will chair committee

  1. Marketing & Branding

-         How to decrease bags inventory: include with purchase of tickets in Sept and March events?

-         Order of chefs’ t-shirts:  L, XL and XXL only? Celine to send t-shirts quantity to Robert for quote.

-         Stickers:  send an email to Katharine re stickers

  1. Spot Prawn Festival

-         Post Mortem:  overall, a very successful event great atmosphere – highest number served and highest revenues;

-         Celine will prepare a written logistic document to add to Spot Prawn prep binder for next year recapping this year’s set-ups in all areas for reference;

-         Refrigerated truck was a great asset to have on site;

-         Review equipment needs and streamlined orders;

-         Keep Rational oven for speed but have a boil going for (name of event);

-         Prepping off site at AMS made food prep easy and fast;

-         Spruce up look of deck and add seats/high tops;

-         Discuss side dishes and review costs (avocadoes too expensive) – see if we can get sponsors for vegetables;

-         Comments: need more signage to indicate where check-in is and process to check in;

-         Time slots worked well as did bracelet and tickets for meal and alcohol samples;

-         Suggestion: selling ice instead of beer – sell from the dock? Permit for selling? Part of business license – follow-up required for next year.

-         Add head chef or maitre d’ (team to work on flow) to direct crowd

-         Cooking stage signage: schedule – large sign with time/name;

-         Media coverage review: SPECIAL MENTION TO TOWNHALL for great effort on getting media coverage before, during and after the festival.

-         Townhall toast to the team!

-         10th festival planning will start next month; chair and committee to confirm;

  1. Fundraising/Scholarship Committee

-         New Chair: Danny Markowicz

-         Hawksworth Scholarship: final word – email received from Brody Jones confirming that CTS will be considered Founding partner on web site

  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Celine to send another email to Samantha.

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015 – f/u with Nathan required – Celine to send another email (replied to Nathan’s) saying that CTS will not be offering an auction prize;

-         Herring Conservation Dinner: next year yes but too late for this year’s event.  Celine to send an email that we will pass for this year based on timing, but would like to start conversation early for next year’s.

-         Project Chef:  cheque giving ceremony at the Junior Curry Cup; media handled by Town Hall.

-         AGM date: September – board meeting – new board member wanted

-         Partners offers/process: need to develop a plan to work out partnering with vendors/suppliers – define what it really means for the company and CTS and its members.  A new chair on the board could be created to look after sponsor relations.  To be discussed further.

-         Executive Director position: job description to be given to Scott; meeting to be organized by Scott to further the discussion.

____________________________________________________________________________________

Adjournment:  By: Scott Jaeger at 15h40

Next board meeting: Tuesday June 30, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

 

New Board Member: Chef Danny Markowicz

danny

The Chefs' Table Society of British Columbia is pleased to announce that Danny Markowicz has joined the CTS Board as Chair of the Scholarship Committee.

Danny brings 20 years of diverse culinary experience to the White Spot and Triple O’s organization.

After completing his Red Seal designation at the Fairmont Banff Springs hotel, Danny moved to Vancouver to pursue his passion for all things food…

From the Five Diamond property at the Pan Pacific Hotel, to opening the Fairmont Vancouver Airport and honing his culinary excellence at Diva @ the Met, Danny is always up to the challenge to create that next great taste… As Development Chef at Browns Social House he was instrumental in building the menu and culinary team to a point where the brand reached scalability, and he now leads the charge as Executive Chef for White Spot limited, creating menu items for promotional and core menu offerings across two iconic brands. Danny’s rare level of creativity, unfalteringly positive attitude and deep understanding of the hospitality business make any culinary challenge an exciting possibility.

 

 

 

Board Meeting Minutes – March 31, 2015

 

Date:                Tuesday, March 31, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:   Scott Jaeger at 14h01

Roll Call:           Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Sid Cross, Scott Jaeger, Céline Turenne, Stephanie Yuen (guest)

Approval of Board Meeting Minutes from February 24, 2015

1st:  Scott; 2nd: Ryan

____________________________________________________________________________________ 

  1. Financials

Neil: accountant passed away; will get all information and Celine will complete records for 2014.

GST liability to be reviewed 

  1. Membership Committee

 No report 

  1. Sustainability/Growers/Green Initiatives Committee 

No report

  1. Marketing

-         Stickers confirmed and to be ordered – order will be on credit card

-         Van City patnership – no new development

-         Scotiabank– Scott followed up and will advise potential partnership for future event

-         SPF tickets to be given to both banks – Scott and Robert to provide contact info to Celine 

  1. Spot Prawn Festival

Update & next steps:

Volunteers:

-         Oceanwise confirmed

-         Growing Chefs: to be contacted by Celine

-         Project Chefs: to be contacted by Celine

-         Pica: confirmed

-         Northwest: to be contacted by Robert

-         CTS: email to members (Celine)

Price is confirmed at $17.50 (plus GST + service fee) for tasting of a spot prawn tasting Pacific Northwest delicacy – 3 prawns with 5 sides and bread

Order insulated bag 200 ea on order (Celine)

Cooking stage line-up:  Scott to confirm

Chefs for the boil:  Ryan to confirm

All beverages and other sponsors are confirmed 

  1. Curry Cup

-         Great event! Well done Kyle and Jonathan!

-         139 tickets sold (21 left to sell)

-         DONATION OF $2000 to Project Chef

-         Cheque presentation:  Barb and Leeann are to organize

  1. Fundraising/Scholarship Committee

Hawksworth Scholarship: information update

Scott phone call with David –we are no longer providing the prize money but will remain as founding partner. David said thank you to CTS! Celine to send email on behalf of board. 

  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Celine to coordinate

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015 –  ask Jonathan to coordinate

-         Tequila expo free admission – offer ticket to a supporter or sponsor

-         Dish n Dazzle free admission - Katharine

Postpone to next meeting:

-         Plans to get rid of cotton bags

-         Inventory of all promotional material has been completed. Cost of t-shirts Robert to provide

Stephanie:  involvement to link Asian community with CST; STEPHANIEYUEN@SHAW.CA link with Leeann re: media and sponsors on special events. Advise where involvement is needed sustainability with Asian restaurants. First step: involve other communities in the dialog.

 ____________________________________________________________________________________

Adjournment:  By: Scott Jaeger at 15h15

Next board meeting: Tuesday April 28, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minute – February 24, 2015

Date:                Tuesday, February 24, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:   Scott Jaeger at 13:57

Roll Call:           Céline Turenne

Attendance:      Robert Belcham, Andrea Carlson, Scott Jaeger, Céline Turenne, Chris Whittaker, Neil Wyles, Ned Bell

Approval of Board Meeting Minutes from January 27, 2015

1st: Scott; 2nd:Chris

____________________________________________________________________________________

Scott Jaeger announced that Robert Clark resigned his position as Chair Sustainability/Growers/Green Initiatives Committee and as a member of the Board.  We want to thank Robert for his dedication to the CTS, his effort in building the Spot Prawn Festival to what it is today and his efforts to promote and grow CTS.

  1. Financials

-         Fiscal 2015 Budget – presentation of budget as a guidelines for revenues and expenses for fiscal 2015 – to be voted on at next meeting: voted all in favor;

-         Neil to follow-up with RBC re on-line access problem;

-         Financial status: accounting (pending), bank account transfer (pending) and credit card (received) – will be completed in March;

-         Change Mailchimp to the CTS credit card; 

  1. Membership Committee

 No report 

  1. Sustainability/Growers/Green Initiatives Committee

-         No report;

-         Ned Bell will be head of organizing committee for Slow Fish dinner in September; Celine to assist 

  1. Marketing & Branding

-         Stickers project confirmed

-         Members event in May at SPF

-         Business plan – Robert to email summary to board members

-         Dumpling cook-off in Chinatown – sponsor give money back $1000 – Mid Summer to be discussed further; email communication; Robert to send more info to board

-         TV segment from Chefs Table Society: Leeann is coordinating

-         Marketing agreement with TownHall Communication - vote all in favor

-         Robert is in contact with Linda Morris (Van City) 

  1. Spot Prawn Festival

-         Ryan could not attend – SPF meeting scheduled for Feb. 25 at 11h00 at PICA; in all likelihood, gala will not be held this year but will be planned for next year.  Tickets should go on sale late march/early April

-         Liquor license to be set-up asap (Celine)

-         Double contribution for 10th year (2016) 

  1. Curry Cup

-         101 tickets sold as of February 24 – still need to sell 69!  All are asked to tweet and facebook and promote the event

-         No reply from Mijune and Nathan re membership

-         Attending as volunteers: Neil and wife; Robert;

-         Wine sponsor – Leeann confirmed Mt. Boucherie

-         Chai tea from the Chai Company

-         Beer –  R&B sole sponsor;

-         Give away from Three Farmers (roasted chickpeas for all and gifts for judges)

  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: still committed to 3rd year; 

  1. Miscellaneous

PSF – Costanza – Costanza to contact Scott; to help with breaking convention center; Oceanwise – canapés section to be taken over by CTS; heavy in salmon; April 16? Lead time might be to thight for this year.

 

Guests presentations:

International Tequila Expo:

-         Samantha Schofield, International Tequila Expo may 30 grand tasting – afternoon trade and evening consumer event;

-         Alan Sacks, BCHF

-         Manual Otero, International Tequila Expo

Proceeds to hospitality foundation set aside to create a scholarship for CTS (CTS to confirm participation in event).  Interested in working with tequila expo to fill 2 stations; ask for 1200 people (3 sous-chefs working together; station from CTS – 1 captain each) in the evening; bartender scholarship with BCHF; increasing profile of mescal and tequila in market; see agave week;

CTS to review and advise (Samantha to send info to Celine; what has to be done and ...) – no per diem; logo for sponsor, etc.  Criteria for scholarship to be developed by CTS and BCHF – professional development not just for young chefs

Membership nights:  tequila focus?

Oceanwise:

Kathy Muenster and Teddy Geach

10th anniversary – engaging the public Seafood Symposium on April 27 – new chefs engaged in Oceanwise; – 3 hours then party; networking option afterwards; resource for all chefs; sold out; Members’ events to stream event – viewing party?

____________________________________________________________________________________

Adjournment:  By: Scott Jaeger at 1532

Next board meeting: Tuesday March 31, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – January 27, 2015

BOARD MEETING MINUTES

 Date:                Tuesday, January 27, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h06

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Andre Carlson, Robert Clark, Scott Jaeger, Kyle Nordman, Céline Turenne, Neil Wyles

Approval of Board Meeting Minutes from November 25, 2014

1st: Ryan; 2nd: Scott

____________________________________________________________________________

 

  1. Financials

-         Fiscal 2015 Budget – presentation of budget as a guidelines for revenues and expenses for fiscal 2015 – to be voted on at next meeting

-         Financial reports 2014 – financial reports will be done in April;

-         Financial status: accounting (pending), bank account transfer (pending) and credit card (received) – will be completed in February;

-         Royal Bank:  one account; credit card has been given to Neil; when a deposit is needed then use credit card – 1k; transfer not done from HSBC to RBC as of yet – will be completed in February.

 

  1. Membership Committee

-         No activities

-         Blast email to lapsed member in February (Celine)

-         Membership table at Curry Cup

 

  1. Sustainability/Growers/Green Initiatives Committee

-         No new activity

 

  1. Marketing & Branding

-         CTS stickers’ update – Robert B. to follow up

-         Members’ event update – to be planned once insurance is in place

-         Kyle offered his long table facility for members’ events

 

  1. Spot Prawn Festival

-         Update from 1st committee meeting; members event

-         Food to be done at UBC; then transported over; Darren in charge

-         Next steps: long week-end?; members’ event on Sunday night, gala night on Saturday

-         Gala to be held at PICA – same format as Slow Fish;

 

  1. Curry Cup

-         Update from 1st committee meeting: looking for a wine, beer and chai tea sponsor

-         Volunteers: all good

 

  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: new information; vote on next year’s involvement; Perpetuity founding sponsor no; Dinner yes; send letter back to say founding YES include CTS judge; events for David; Scott to have a meeting with David and finish off. Follow up in 1 week.

-         New member Danny Marcowitz has been asked to be chairperson; being discussed

 

  1. Miscellaneous

-         Insurance: due diligence to get insurance for all events (including serving alcohol) as well as liability insurance for board.

-         Dish’n Dazzle participation recap:  CTS is supplying 12 chefs (out of 14)

-         Oceanwise event: April 27, 2015 – more details to get from organizer (Céline)

-         Request for members email: mailing list not to be given out to anyone

 

Guests presentation:

 

Mike Meneer from Pacific Salmon Foundation with Constanza Testino

 

-         Talked with Chef Ned Bell – grant to Ned for his bicycling tour in 2014;

-         pink salmon festival (date: August 30 – free festival to be held at Vanier park) and PSF certification (Constanza); Vancouver gala dinner mid-April 600 at convention center – donations of meals in home from chefs);

-         how can the PSF be more supportive of our events like salmon safe (Slow fish mystery dinner);

-         funds available for sponsorship – dollars available for education event; sourcing from salmon safe and promoting PSF on our web site???  Finest at sea donates fish for raw bar;

-         Brenda (events director) – CTS to help with setting up guest chefs at convention center;

-         Corporate sponsorship for CTS to fit with philosophy; invitations to events set-up by CTS; corporate relationship coordinated efforts with PSF; educating the public; what it means to the chefs;  Chef Ned asked education given to members – event to be organized.  Held at UBC?

-         A point person to be named and communications made with PSF

____________________________________________________________________________

Adjournment:  By: Scott Jaeger at 15h30

Next board meeting: Tuesday February 24, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – November 25, 2014

BOARD MEETING MINUTES

 Date:                Tuesday, November 25, 2014

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h06

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Jonathan Chovancek, Leeann Froese, Scott Jaeger Céline Turenne, Chris Whittaker

Approval of Board Meeting Minutes from October 28, 2014

1st: Scott Jaeger;  2nd: Robert Belcham

____________________________________________________________________________

 

  1. Financial Report

-         January 1 starting point for financials;

-         Budget proposal  postponed to end of January for vote

-         All invoices and expenses are to be send to ED for processing, then cheque request will be made to Treasurer

-         Motion to vote on organizing  old books by Scott Jaeger, seconded by Robert Belcham and Ryan Bissell, approved by all.

 

  1. Membership Committee

 -         Membership committee meeting held in November:  a new automated membership system will be considered for implementation in first quarter 2015 to facilitate membership management.

-         Addition of automated renewal option with 30-day cancellation clause approved by all

-         Increased members benefits needed

-         E-blast to be sent to all students and lapsed members including best 3 pictures from events – Celine to coordinate

-         Member appreciations event – due for one in January

-         Vendors or supplier will be incorporated at $200.00 yearly and featured on web site; Vendors criteria for becoming approved; does your business align with CTS values

-         Salt spring coffee application – Celine to follow-up

-         Web site is static vs Facebook and twitter; #belong @walkin; create a private group on Facebook (to be managed by Kyle – Celine to change his rights)

-         Mission statement to be re-visited(Leeann to review and advise)

-         See Kyle for template for newsletter

-         All board members to add proud member of CTS; # and “like” on Facebook; add on bottom of menus and other material;

-         Stickers for CTS:  Robert B. to look into – already designed but modifications are needed to add social media

 

  1. Sustainability/Growers/Green Initiatives Committee

 No report

 

  1. Marketing & Branding

 Member events to be organized in 2015 – insurance needs to be finalized for events to happen

 

  1. Spot Prawn Festival

 -         Robert Clark will be on committee;

-         Ryan to have a meeting in January with Mike at wharf

-         Event marketing personnel and catering facilities from UBC to organize

-         Entertainment to be added

-         Line-up to be managed differently from last year

-         Food offered will be different

-         First committee meeting: January 19, 2015

 

  1. Curry Cup

 -         Update from 1st committee meeting: $65.00 + tax and fee (TBC)

-         Same format as last’s year with minor modifications:  beer only and no wine; non-alcoholic cocktail with hot chai tea in a go cup when guests leave;

-         Leeann to send out “Reserve Date” and “Tickets sale” press releases – if media and appearance, then must make sure tickets are available for sale at that time;

-         Media judge? Colleen Christie?

-         Discussion needed on who will receive the proceeds from  the event: Project Chef to receive 2k (Celine to contact Barb and remind about membership lapse)

-         Thank you to Katharine Manson for sender her detailed step by step for the event management!

 

  1. Fundraising/Scholarship Committee

 -         Hawksworth Scholarship: recap of meeting:  as per David Hawksworth comment, CTS can vote not to participate in year 3; a few points need to be clarified:

-         In principle we are founding sponsor – they approached us in the beginning and CTS should be linked in perpetuity which was the main reason for participating;

-         How HYCS will cooperate so CTS can get the money to help pay scholarship needs to be worked out;

-         Move forward with letter and next move to know what HYCS commitment is;

-         Board had agreed to continue relationship providing above-mentioned points are clarified.

 

  1. Miscellaneous

 -         Dish n’Dazzle participation: Celine to coordinate chefs’ participation with BCHF;  CTS would like 2 or 3 products to be selected (linked to featured wine) and prepared by all chefs.

-         Oceanwise presentation:  member appreciation event at Aquarium would be a good idea;  Celine to reply to Ann Marie Copping and loop in Robert Belcham.

 

  1. Executive Director report

 -         Time/Attendance/etc:  all members to provide a proxy is no co-chair;  at least chair or co-chair need to be present at meetings;

-         Membership Drive:  Celine to carry on with contacting lapsed members.

-         Motion to get small storage locker by Celine Turenne; seconded by Scott Jaeger and Ryan Bissell; approved by all.

____________________________________________________________________________

Adjournment:  By: Scott Jaeger at 15h35

Next board meeting: Tuesday. January 27, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

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