Board Meeting Minutes November 24, 2015

Date:                            Tuesday, November 24, 2015

Location:                     Campagnolo, 1020 Main St., Vancouver

Call to Order:             Robert Belcham at 14h01

Roll Call:                      Céline Turenne

Board Attendance:     Robert Belcham, Scott Jaeger,Céline Turenne, Darren Clay, Gus Stieffenhofer-Brandson, Chris Whittaker, Neil Wyles, Ryan Bissell

Guests:                         Dennis Green, go2HR

Approval of Board Meeting Minutes from October 27, 2015 - 1st: Ryan; 2nd: Robert


1.Financial Report

  • $48.5 K in the bank
  • HSBC bank reconciliation still pending


  • 137 members
  • Corporate membership? decide on criteria (within mission statement) and fee for this level of membership – Darren and Robert to follow-up and work on defining criteria
  • Perks and benefits: add to offering Q1 2016
  • Web site to be re-visited and simplified – a decision to be made on whether or not to keep members walk-in and other functionalities
  • As of January 1, 2016, no more t-shirts will be mailed to new members - members can pick them up at events;
  • Céline working on call-out (via email) to lapsed members
  • Automatic renewal of membership is now operational and electronic membership cards will be finalized by Q1 2016

3. Sustainability/Growers/Green Initiatives Committee

  • main area: packaging in food distribution industry; work on ways to eliminate cardboard boxes; will be working with distributors and manufacturers –
  • Letter to Freshpoint (see Ryan) – returnable delivery boxes.
  • Céline to work with Gus – follow-up in January
  • farmed fish back east - gmo fish (next meeting) – find info and post
  • Shrimps in Ontario – find info and post

4. Marketing & Branding

  • Update on Members’ Event: January? See if any Chefs on book tour?
  • Response on plan by by Jan. 4 so email can go out to all members

5. Curry Cup 2016

  •  Date: Monday March 7, 2016
  • Location: Heritage Hall
  • Who has been; and members list; Céline to send to Chris
  • Posts on Scout; unsung hero kitchen helper; one of the competitor;
  • Same price as last year
  • Growing Chefs will receive the money – Céline to contact Growing Chefs and get one of their members in office to become a member
  • Contact Fred Lee to ask if he will emcee

6. Spot Prawn Festival

  • Date dinner: Saturday May 14
  • Festival: Sunday May 15
  • Chris to contact Jed Grieve (Cook Culture) to see if interested in sponsoring the cooking stage – Céline to send info to Chris
  • Ryan assigned dinner – 600 people?
  • Location: Vancouver aquarium

7. Fundraising/Scholarship Committee

  •  No report

8. Miscellaneous

  • 14h30: Dennis Green, go2HR presentation: Cook Labour Study Project
  • Dennis to send info to Céline for dissemination
  • Miscellaneous: approval given to renew insurance; information sent to lawyer for annual report.


Adjournment: Scott Jaeger @ 15h05

Next meeting: Tuesday January 26, 2016 at 14h00

Location: Campagnolo, 1020 Main St.

Board Meeting Minutes

Date:                             Tuesday October 27, 2015

Location:                     Campagnolo, 1020 Main St., Vancouver

Call to Order:            Scott Jaeger at 14h00

Roll Call:                      Céline Turenne

Board Attendance:     Robert Belcham, Andrea Carlson, Darren Clay, Scott Jaeger, Gus Stieffenhofer-Brandson, Céline Turenne

Guests:                         Kathleen Beveridge (Town Hall Communications),

Approval of Board Meeting Minutes from September 28, 2015

1st:Scott; 2nd: Robert



  1. Financial Report
  •  Accounting for 2014: still waiting for HSBC bank statements from Neil
  • 48.5k in bank accounts – few expenses pending


  1. Membership
  •  As of today: 73 chefs and 64 supporters = 137 members
  • November/December will be “renewal months” for lapsed member
  • Automate renewal in web site to facilitate process
  • Discussion on who gets memberships for free –
  • Get auto-renew operating again to facilitate management of membership (Email Stephanie to get information re web since Karen will no longer be managing it)


  1. Sustainability/Growers/Green Initiatives Committee
  •  Slow Fish Dinner final numbers: 5.5k profit
  • Appointment of Gus Stieffenhofer-Brandson as chair
  • Appointment of Andrea Carlson as co chair
  • Motion to accept 1st Robert 2nd Darren


  1. Marketing & Branding
  • Update on November Membership event: various locations looked at; this will have a budget of app 2.5k for about 50 people and media;
  • Vice-president Robert accepted
  • Motion by Scott; 1st: Darren 2nd: Gus
  • f/u with Robert re marketing activities


  1. Curry Cup 2016
  •  Date to be decided – plan a few weeks after wine festival; day to be on a Tuesday or Sunday
  • Email to Neil and Chris


  1. Spot Prawn Festival
  •  Update from conf call Ryan/Rob/Celine
  • Date is set for May 15 for Festival and May 14 for Gala (location to be decided: PICA, Aquarium,…).
  • Number of attendees to be confirmed
  • Speakers will be invited as this is the 10th anniversary
  • Looking for sponsorship for cooking stage: Andrea to follow up on contact with VanCity (Celine to follow-up)
  • More volunteers needed for the event as this will be the biggest one


  1. Fundraising/Scholarship Committee
  • Summary from Danny:

Since the AGM, the focus has been on finalizing the Chefs Table/BC Hospitality foundation entries, and selecting the winners.

I’m happy to report that three students were selected based on merit and their achievements. They are Shawna James from VIU,

Brittany Louie from Johnston Heights Secondary, and Mary Wan from the Arts Institute. The winning students were presented a cheque for 1500$ each at the Connect show breakfast last Monday.

BCHF has also reached out to add info to their website. I will get back to them with a follow up.

During the AGM last month, I spoke with Barbara Jo with regards to getting her store more exposure thru CTS, and how we could help get books into the hands of cooks.

This will be a work in progress…

  •  (BCHF said they would not pay accommodations and travel expenses in the future; use technology to get presence for out of town winners, if needed.


  1. Miscellaneous
  • Update on participation to Connect Show Oct. 18 and 19, 2015: 9 memberships ($315)+ many new contacts – all costs are covered $250 for booth set-up + $ parking/cabs = $310.00) – to be re-done next year, but chefs to attend
  • Update on Farms to Fork gala (Growing chefs auction) $375. For silent auction prize
  • The Vinegar Lady products received at Connect show given to board members for their review; Celine to email Vinegar Lady
  • Use of board titles/responsibilities from ex members: Leeann suggested she looks after it since from a PR point of view it can be confusing – message to all ex board members.


Adjournment:  Scott Jaeger at 1505

Next meeting:  Tuesday November 24, at 2 pm

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes

Date:                            Monday September 28, 2015

Location:                   Barbara Books to Cooks, 1540 W. 2nd Avenue, Vancouver

Call to Order:           Scott Jaeger at 14h02

Roll Call:                     Céline Turenne

Board Attendance:  Robert Belcham, Ryan Bissell, Darren Clay, Sid Cross, Scott Jaeger, Jamie Maw, Danny Markowicz, Céline Turenne, Chris Whittaker, Neil Wyles

Guests:                          Kathleen Beveridge (Town Hall Communications),

Approval of Board Meeting Minutes from August 25, 2015

1st: Scott; 2nd: Ryan


 1. Financial Report

  •  Accounting for 2015 has been re-done; 2014 still under work
  • 50k in bank accounts – some expenses pending


  1. Membership
  •  Follow-up on new members
  • Automate renewal in web site to facilitate process


  1. Sustainability/Growers/Green Initiatives Committee
  •  Slow Fish Dinner Overview (Sept. 27, 2015)
  • Sold out event – plan for same timing for next year
  • Great committee worked on event and on board for next year
  • Link with sommelier to serve wine in each kitchen (work with Leeann)


  1. Marketing & Branding
  •  New stickers and t-shirts received; stickers will be given at all events;
  • November Membership event: Scott Jaeger and Robert Belcham to chair:  use as recruiting event, format to be confirmed
  • $1k budget (if needed)


     5.Curry Cup 2016

  •  Chris and Neil to co-chair
  • Location: Heritage Hall
  • Date to be decided – plan a few weeks after wine festival; day to be on a Tuesday or Sunday
  • Alumni judging panel to be set-up (ask previous winners)
  • Media panel to maximize media exposure


  1. Spot Prawn Festival
  •  10th Anniversary planning
  • Ryan and Rob Clark to co-chair
  • Chris will contact Jed Grieve (cooks culture) re: demo kitchen sponsorship
  • Vancity to be contacted for sponsorship as well
  • Set date for Spot Prawn Festival + gala
  • Enter to win a physical way to win: ways to enter the contest
  • Set committee


  1. Fundraising/Scholarship Committee
  •  Update on scholarships to be awarded at Connect Show: 65 school/instructor contacted with only 10 replies


  1. Miscellaneous
  • Executive Director position motion vote: accepted motion 1st Robert; Second: Ryan
  • Participation to Connect 18 and 19, 2015
  • Farms to Fork (Growing chef auction) – Celine to attend


Adjournment:  Scott Jaeger at 15h00

Next meeting:  Tuesday October 27, at 2 pm

Location:  Campagnolo, 1020 Main St.

Annual General Meeting 2015 Minutes

Date:                   Monday, September 28, 2015

Location:          Barbara Jo’s Books to Cooks – 1740 W. 2nd Avenue, Vancouver

Call to Order By Scott Jaeger at 15h00

Roll Call: By Céline Turenne

In attendance: Robert Belcham, Ryan Bissell, Darren Clay, Sid Cross, Scott Jaeger, Danny Markowicz, Jamie Maw, Céline Turenne, Chris Whittaker, Neil Wyles,

Guests: Leeann Froese (Townhall Communications), Kathleen Beveridge (Townhall Communications) Barb Finley, Brandon Pirie, Alex Tung, Charles Miller, Daniel Oong, Gus Stieffenhofer-Brandson, Victor Girardi

Approval of AGM Minutes:  September 29, 2014

Motion to approve by Céline Turenne; 1st: Ryan Bissell; 2nd: Sid Cross


  1. President's report – Scott Jaeger
  • Welcome to all attending and reminded everyone that all board meetings are open to the members and the public.
  • Thank you to Barbara Jo for the use of her store to hold CTS board and AGM meetings as well as for the Barbara Jo’s Scholarship program.
  • Very happy with the board’s energy. A great year with 3 public events:  Curry Cup, Spot Prawn Festival and Slow Fish Dinner.  Thank you to all chairs and committee members.
  • Welcome officially to the Executive Director, Céline Turenne, who has been in the role for the last year.
  • All members who want to get involved in committees or with the board are welcome!
  1. Presentation of un-audited 2015 Financial Statements – Neil Wyles
  • Positive balance of 50k with additional revenues generated by this year’s events.
  1. Secretary's report – Céline Turenne
  • Meetings will be scheduled for the last Tuesday of every month except for December and July. All members and members of the public who want to attend are welcome, with notice to Secretary.
  • Lawyer’s office will prepare and file Annual Report upon receiving minutes from the AGM and membership list.
  1. Presentations from Committee Chairs:
  • 2015 Spot Prawn Festival Committee – Ryan Bissel
  • Successful 2015 Festival – largest attendance and profits - will be expanded in vision and scope for 2016 to include a gala and a festival;
  • Dates will be confirmed in advance of season’s launch to help secure sponsors and finalize details;
  • Planning will start next month (October);
  • Wharf donation will increase in 2016;
  • Demo kitchen location will be changed to allow better flow;
  • Robert Clark is co-chair for the 10th anniversary Festival;
  • Looking forward to working with committee to expand Festival.
  • 2015 Curry Cup Committee – Jonathan Chovancek/Kyle Nordman (no report given)
  • Very successful event with 2k cheque given to Project Chef;
  • New chair for 2016 – Chris Whittaker;
  • Location will probably be maintained at Heritage Hall;
  • Pricing to be reviewed;
  • Event will be held around mid-March
  • 2015 Slow Fish Dinner – (report given by Céline Turenne)
  • Sold out second annual Slow Fish Mystery Dinner was held on September 27
  • Fishers and farmers present to talk about their products
  • Is now scheduled as annual CTS event
  • Branding & Marketing Committee - Robert Belcham
  • 1 successful members event: post Spot Prawn Festival event at the wharf;
  • New CTS stickers launch;
  • Katharine Manson’s work to be replaced. Call out for more volunteers in social media and graphic design.  Volunteers to contact info@chefstablesociety;
  • Robert will work on securing grants to propel CTS forward and increase exposure.
  • Membership Committee – Kyle Nordman & Chris Whittaker
  • No activities during the year; the membership has been looked after by Interim Executive Director;
  • New Chair: Darren Clay
  • Scholarship Committee – Danny Markowicz
  • 3 scholarships to be given out in conjunction with BC Hospitality Foundation for a total of 4.5k;
  • 65 letters sent out to secondary and post-secondary institutions for scholarship application, only 10 applications received.
  • Sustainability Committee – Andrea Carlson (no report)
  1. Townhall Communications report

Binder regrouping events’ coverage for the year has been presented to board and members as well as PowerPoint presentation highlighting major coverage items.

  1. 2014/2015 Board resignation

All board members resigned their current position on the Board

  1. 2015/2016 Board nomination and election

President: Scott Jaeger

Past President:


Treasurer: Neil Wyles

Secretary: Céline Turenne

Chairs:  Robert Belcham, Ryan Bissell, Robert Clark, Darren Clay, Danny Markowicz, Chris Whittaker

Executive Director:  Céline Turenne

Advisors:  Sid Cross, Jamie Maw

Motion to approve new Board slate by Céline Turenne: 1st: Danny Markowicz; 2nd: Robert Belcham


Meeting Adjournment by Scott Jaeger at 16h00

Board Meeting Minutes

Date:                            Tuesday, August 25, 2015

Location:                     Campagnolo, 1020 Main Street

Call to Order:            Céline Turenne at 14h03

Roll Call:                      Céline Turenne

Board Attendance:    Robert Belcham, Scott Jaeger, Danny Markowicz, Céline Turenne, Neil Wyles

Guests:                         Kathleen Beveridge (Town Hall Communications),

Approval of Board Meeting Minutes from June 30, 2015

1st:Neil; 2nd: Robert



  1. Financial Report
  •  Cash on hand 48k
  • all data entered into accounting software for 2015
  • Financial documents available and current – 2014 still pending (awaiting data from accountant’s computer
  1. Membership
  •  Current count: 115 members
  • 40 new members since January
  1. Sustainability/Growers/Green Initiatives Committee
  •  Slow Fish Dinner (Sunday, September 27, 2015) – need one more chef; all wine is donated (except for sparkling for reception); salmon-safe farms have been contacted to provide produce (donation or discount at farm’s discretion); discount being negotiated for additional rentals;
  1. Marketing & Branding
  •  Status of shirts’ order: ordered – no GST/PST to pay (part of a special)
  1. Curry Cup 2016
  • Date to be discussed (Kyle and Jonathan) –Kyle indicated in an email that he does know if it is coming back – no update
  1. Spot Prawn Festival
  •  10th Anniversary planning – Robert Clark is on board; Celine to handle logistics as in 2014; committee will be operational starting October 1, 2014
  1. Fundraising/Scholarship Committee
  •  Danny is working with BCHF re: CTS scholarships to be handed out at Connect show
  • Contacted Dennis Green at Go2hr for contacts
  1. Miscellaneous
  • AGM: Date - Monday September 28
  • Summary preparation required from all chairs, president, vp, treasurer, secretary
  • Send announce to Scout (Town Hall)
  • Location: Barbara Jo - Celine to ask and follow-up;
  • board members participation (who is staying on) – send email
  • new members: Darren Clay (PICA) has indicated that he would like to join the board;
  • Executive Director position vote – Scott to send email to board for vote
  • Participation to Connect 18 and 19, 2015: booth requested; Celine will follow-up and set-up
  • Mealshare request for participation – guest for AGM? – Celine to follow-up
  • Growing Chef silent auction price: CTS basket to be offered (similar to last year’s)
  • BC Restaurant Hall of Fame gala participation – 2k – board to attend?; Sept. 28; Celine to follow-up with Impact event.
  • Miscellaneous: web page and other service review with Karen Hamilton to maximize results and minimize maintenance – looking at electronic membership card; auto-renewal; private group on Facebook; etc...


Adjournment:  By: Scott Jaeger at 15h10

Next board meeting: MONDAY September 28, 2015 at 14h00

Location: Barbara Jo’s Books to Cooks

Board meeting minutes

Date:                            Tuesday, June 30, 2015

Location:                    Campagnolo, 1020 Main Street

Call to Order:            Scott Jaeger at 14h01

Roll Call:                    Céline Turenne

Board Attendance:        Andrea Carlson, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:                         Kathleen Beveridge (Town Hall Communications), John Blakeley (Pastis Restaurant)

Approval of Board Meeting Minutes from May 26, 2015

1st: Scott; 2nd: Danny



  1. Financial Report

-         F/U on GST liability: work in progress; waiting on accountant’s paperwork to verify filing to date;

-         > $50K in RBC accounts


  1. Membership Committee

-         Emails to be sent by Céline to all lapsed members (include link and logon name to facilitate process);

-         111 members in good standing (includes PICA student volunteers from SPF)


  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Ned is planning to organize the meeting shortly to get the ball rolling!

-         Buy tickets for Growing Chefs for auction at Slow Fish event (TBC)


  1. Marketing & Branding

-         Order of chefs’ t-shirts:  L, XL and XXL only – quantities sent to Robert, waiting for quote;

-         Stickers picked-up; will be launched at AGM


  1. Spot Prawn Festival

-         10th festival planning: Ryan has tentatively agreed to chair the committee pending further developments. Committee to confirm;

-         Master plan to be sent out by Céline.


  1. Fundraising/Scholarship Committee

-         Scholarship application from KP sent to Danny;

-         Danny to contact Barbara Jo to organize meeting with Scott


  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Céline to send another email to Samantha.

-         AGM date: Monday September 28 (TBC) – board meeting – new board member wanted

-         Executive Director position: job description and draft of contract given to Scott – position to be offered to Céline - to be voted on at August Board Meeting;

-         Send request from Nature’s Path information to Scott


Adjournment:  By: Scott Jaeger at 14h40

Next board meeting: Tuesday August 25, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – May 26 2015

Date:                 Tuesday, May 26, 2015

Location:           AMS Student Nest, 6133 University boul.

Call to Order:   Scott Jaeger at 14h16

Roll Call:           Céline Turenne

Attendance:     Robert Belcham, Ryan Bissell, Sid Cross, Scott Jaeger, Danny Markowicz, Céline Turenne

Guests:              Kathleen Beveridge (Town Hall Communications), Amy Chen (Town Hall Communications), Leeann Froese (Town Hall Communications)

Approval of Board Meeting Minutes from April 28, 2015

1st: Scott ; 2nd: Robert


  1. Financial Report

-         HSBC account has been emptied out with 2 payments to SPF (verify balance with Neil)

-         F/U on GST liability

  1. Membership Committee

-         Results of mailing to lapsed members:  only 10 renewals; Celine to follow-up by sending personal emails to all with log-in name to facilitate renewal.

  1. Sustainability/Growers/Green Initiatives Committee

-         Slow Fish Dinner (Sept. 27, 2015) – Scott, Jonathan, Robert C., Chinese chefs?

-         Ned Bell will chair committee

  1. Marketing & Branding

-         How to decrease bags inventory: include with purchase of tickets in Sept and March events?

-         Order of chefs’ t-shirts:  L, XL and XXL only? Celine to send t-shirts quantity to Robert for quote.

-         Stickers:  send an email to Katharine re stickers

  1. Spot Prawn Festival

-         Post Mortem:  overall, a very successful event great atmosphere – highest number served and highest revenues;

-         Celine will prepare a written logistic document to add to Spot Prawn prep binder for next year recapping this year’s set-ups in all areas for reference;

-         Refrigerated truck was a great asset to have on site;

-         Review equipment needs and streamlined orders;

-         Keep Rational oven for speed but have a boil going for (name of event);

-         Prepping off site at AMS made food prep easy and fast;

-         Spruce up look of deck and add seats/high tops;

-         Discuss side dishes and review costs (avocadoes too expensive) – see if we can get sponsors for vegetables;

-         Comments: need more signage to indicate where check-in is and process to check in;

-         Time slots worked well as did bracelet and tickets for meal and alcohol samples;

-         Suggestion: selling ice instead of beer – sell from the dock? Permit for selling? Part of business license – follow-up required for next year.

-         Add head chef or maitre d’ (team to work on flow) to direct crowd

-         Cooking stage signage: schedule – large sign with time/name;

-         Media coverage review: SPECIAL MENTION TO TOWNHALL for great effort on getting media coverage before, during and after the festival.

-         Townhall toast to the team!

-         10th festival planning will start next month; chair and committee to confirm;

  1. Fundraising/Scholarship Committee

-         New Chair: Danny Markowicz

-         Hawksworth Scholarship: final word – email received from Brody Jones confirming that CTS will be considered Founding partner on web site

  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – Celine to send another email to Samantha.

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015 – f/u with Nathan required – Celine to send another email (replied to Nathan’s) saying that CTS will not be offering an auction prize;

-         Herring Conservation Dinner: next year yes but too late for this year’s event.  Celine to send an email that we will pass for this year based on timing, but would like to start conversation early for next year’s.

-         Project Chef:  cheque giving ceremony at the Junior Curry Cup; media handled by Town Hall.

-         AGM date: September – board meeting – new board member wanted

-         Partners offers/process: need to develop a plan to work out partnering with vendors/suppliers – define what it really means for the company and CTS and its members.  A new chair on the board could be created to look after sponsor relations.  To be discussed further.

-         Executive Director position: job description to be given to Scott; meeting to be organized by Scott to further the discussion.


Adjournment:  By: Scott Jaeger at 15h40

Next board meeting: Tuesday June 30, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.


Board Meeting Minutes – April 28, 2015


Date:                Tuesday, April 28, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h00

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Jonathan Chovancek, Scott Jaeger, Céline Turenne, Neil Wyles

Guests:             Darren Clay (Pacific Institute of Culinary Arts), Kathleen Beveridge (Town Hall Communications),  Amy Chen (Town Hall Communications), Leeann Froese (Town Hall Communications), Danny Markowicz (White Spot)

Approval of Board Meeting Minutes from March 31, 2015

1st: Robert; 2nd: Scott



  1. Financial Report

-         Second account with RBC – link to Paypal now with new RBC account funtional

-         Cash on hand 40k includes; expenses to be reimbursed to Neil and Karen

-         Celine will be doing the accounting for CTS and create monthly reports


  1. Membership Committee

-         Membership event linked to membership renewal?  Go ahead – to discuss with Katherine

-         Celine to prepare mailing to expired members inviting them to the event if they renew their membership


  1. Sustainability/Growers/Green Initiatives Committee

-         No report


  1. Marketing & Branding

-         Members’ event update – go ahead for the Spot Prawns member events – Celine to get permit

-         Cost of t-shirts? Celine to get back to Robert with quantities needed


  1. Spot Prawn Festival

-         Update & next steps:

-         Sponsorship package: Scott has finalized and will send to Celine; will also send letter to chefs with all details;

-         Boil line-up:  Ryan to confirm participants – Vikram is confirmed

-         Volunteers:  Celine to finalize logistics and get names of all to create badges; voted that volunteer students get free membership for 1 year.

-         Darren confirmed that menu is finalized,

-         Amy to get ad in Chinese market (Fairchild publication?)

-         Celine to contact Mary McKay to get more details on bread

-         Leeann to follow up with Steve re: boat police escort

-         Logistics: Celine to finalize plan and send around; meeting to be arranged for week of May 4 to finalize all details.

-         Celine to follow-up with Chris re: what signs he has on hand.


  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: final word; Céline to follow-up with Brody

-         Chair has been offered to Danny Markowicz


  1. Miscellaneous

-         Participation to Connect  Oct. 18 and 19, 2015 – email sent to Samantha, waiting for reply

-         Tequila expo: contacted to ask permission for giving out tickets

-         Participation in Nathan’s Fong PASSIONS, Sunday September 13, 2015: Celine to contact Vikram with proposal from Nathan:  short demo plus signing of book.

-         Project Chef:  cheque giving ceremony – Scott and Danny to judge; Leeann to coordinate media



Adjournment:  By: Scott Jaeger at 15h18

Next board meeting: Tuesday May 26, 2015 at 14h00

Location:  AMS Student Nest, 6133 University Boul.


Board Meeting Minute – February 24, 2015

Date:                Tuesday, February 24, 2015

Location:          Campagnolo, 1020 Main Street

Call to Order:   Scott Jaeger at 13:57

Roll Call:           Céline Turenne

Attendance:      Robert Belcham, Andrea Carlson, Scott Jaeger, Céline Turenne, Chris Whittaker, Neil Wyles, Ned Bell

Approval of Board Meeting Minutes from January 27, 2015

1st: Scott; 2nd:Chris


Scott Jaeger announced that Robert Clark resigned his position as Chair Sustainability/Growers/Green Initiatives Committee and as a member of the Board.  We want to thank Robert for his dedication to the CTS, his effort in building the Spot Prawn Festival to what it is today and his efforts to promote and grow CTS.

  1. Financials

-         Fiscal 2015 Budget – presentation of budget as a guidelines for revenues and expenses for fiscal 2015 – to be voted on at next meeting: voted all in favor;

-         Neil to follow-up with RBC re on-line access problem;

-         Financial status: accounting (pending), bank account transfer (pending) and credit card (received) – will be completed in March;

-         Change Mailchimp to the CTS credit card; 

  1. Membership Committee

 No report 

  1. Sustainability/Growers/Green Initiatives Committee

-         No report;

-         Ned Bell will be head of organizing committee for Slow Fish dinner in September; Celine to assist 

  1. Marketing & Branding

-         Stickers project confirmed

-         Members event in May at SPF

-         Business plan – Robert to email summary to board members

-         Dumpling cook-off in Chinatown – sponsor give money back $1000 – Mid Summer to be discussed further; email communication; Robert to send more info to board

-         TV segment from Chefs Table Society: Leeann is coordinating

-         Marketing agreement with TownHall Communication - vote all in favor

-         Robert is in contact with Linda Morris (Van City) 

  1. Spot Prawn Festival

-         Ryan could not attend – SPF meeting scheduled for Feb. 25 at 11h00 at PICA; in all likelihood, gala will not be held this year but will be planned for next year.  Tickets should go on sale late march/early April

-         Liquor license to be set-up asap (Celine)

-         Double contribution for 10th year (2016) 

  1. Curry Cup

-         101 tickets sold as of February 24 – still need to sell 69!  All are asked to tweet and facebook and promote the event

-         No reply from Mijune and Nathan re membership

-         Attending as volunteers: Neil and wife; Robert;

-         Wine sponsor – Leeann confirmed Mt. Boucherie

-         Chai tea from the Chai Company

-         Beer –  R&B sole sponsor;

-         Give away from Three Farmers (roasted chickpeas for all and gifts for judges)

  1. Fundraising/Scholarship Committee

-         Hawksworth Scholarship: still committed to 3rd year; 

  1. Miscellaneous

PSF – Costanza – Costanza to contact Scott; to help with breaking convention center; Oceanwise – canapés section to be taken over by CTS; heavy in salmon; April 16? Lead time might be to thight for this year.


Guests presentations:

International Tequila Expo:

-         Samantha Schofield, International Tequila Expo may 30 grand tasting – afternoon trade and evening consumer event;

-         Alan Sacks, BCHF

-         Manual Otero, International Tequila Expo

Proceeds to hospitality foundation set aside to create a scholarship for CTS (CTS to confirm participation in event).  Interested in working with tequila expo to fill 2 stations; ask for 1200 people (3 sous-chefs working together; station from CTS – 1 captain each) in the evening; bartender scholarship with BCHF; increasing profile of mescal and tequila in market; see agave week;

CTS to review and advise (Samantha to send info to Celine; what has to be done and ...) – no per diem; logo for sponsor, etc.  Criteria for scholarship to be developed by CTS and BCHF – professional development not just for young chefs

Membership nights:  tequila focus?


Kathy Muenster and Teddy Geach

10th anniversary – engaging the public Seafood Symposium on April 27 – new chefs engaged in Oceanwise; – 3 hours then party; networking option afterwards; resource for all chefs; sold out; Members’ events to stream event – viewing party?


Adjournment:  By: Scott Jaeger at 1532

Next board meeting: Tuesday March 31, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

Board Meeting Minutes – November 25, 2014


 Date:                Tuesday, November 25, 2014

Location:          Campagnolo, 1020 Main Street

Call to Order:    By: Scott Jaeger at 14h06

Roll Call:           By: Céline Turenne

Attendance:      Robert Belcham, Ryan Bissell, Jonathan Chovancek, Leeann Froese, Scott Jaeger Céline Turenne, Chris Whittaker

Approval of Board Meeting Minutes from October 28, 2014

1st: Scott Jaeger;  2nd: Robert Belcham



  1. Financial Report

-         January 1 starting point for financials;

-         Budget proposal  postponed to end of January for vote

-         All invoices and expenses are to be send to ED for processing, then cheque request will be made to Treasurer

-         Motion to vote on organizing  old books by Scott Jaeger, seconded by Robert Belcham and Ryan Bissell, approved by all.


  1. Membership Committee

 -         Membership committee meeting held in November:  a new automated membership system will be considered for implementation in first quarter 2015 to facilitate membership management.

-         Addition of automated renewal option with 30-day cancellation clause approved by all

-         Increased members benefits needed

-         E-blast to be sent to all students and lapsed members including best 3 pictures from events – Celine to coordinate

-         Member appreciations event – due for one in January

-         Vendors or supplier will be incorporated at $200.00 yearly and featured on web site; Vendors criteria for becoming approved; does your business align with CTS values

-         Salt spring coffee application – Celine to follow-up

-         Web site is static vs Facebook and twitter; #belong @walkin; create a private group on Facebook (to be managed by Kyle – Celine to change his rights)

-         Mission statement to be re-visited(Leeann to review and advise)

-         See Kyle for template for newsletter

-         All board members to add proud member of CTS; # and “like” on Facebook; add on bottom of menus and other material;

-         Stickers for CTS:  Robert B. to look into – already designed but modifications are needed to add social media


  1. Sustainability/Growers/Green Initiatives Committee

 No report


  1. Marketing & Branding

 Member events to be organized in 2015 – insurance needs to be finalized for events to happen


  1. Spot Prawn Festival

 -         Robert Clark will be on committee;

-         Ryan to have a meeting in January with Mike at wharf

-         Event marketing personnel and catering facilities from UBC to organize

-         Entertainment to be added

-         Line-up to be managed differently from last year

-         Food offered will be different

-         First committee meeting: January 19, 2015


  1. Curry Cup

 -         Update from 1st committee meeting: $65.00 + tax and fee (TBC)

-         Same format as last’s year with minor modifications:  beer only and no wine; non-alcoholic cocktail with hot chai tea in a go cup when guests leave;

-         Leeann to send out “Reserve Date” and “Tickets sale” press releases – if media and appearance, then must make sure tickets are available for sale at that time;

-         Media judge? Colleen Christie?

-         Discussion needed on who will receive the proceeds from  the event: Project Chef to receive 2k (Celine to contact Barb and remind about membership lapse)

-         Thank you to Katharine Manson for sender her detailed step by step for the event management!


  1. Fundraising/Scholarship Committee

 -         Hawksworth Scholarship: recap of meeting:  as per David Hawksworth comment, CTS can vote not to participate in year 3; a few points need to be clarified:

-         In principle we are founding sponsor – they approached us in the beginning and CTS should be linked in perpetuity which was the main reason for participating;

-         How HYCS will cooperate so CTS can get the money to help pay scholarship needs to be worked out;

-         Move forward with letter and next move to know what HYCS commitment is;

-         Board had agreed to continue relationship providing above-mentioned points are clarified.


  1. Miscellaneous

 -         Dish n’Dazzle participation: Celine to coordinate chefs’ participation with BCHF;  CTS would like 2 or 3 products to be selected (linked to featured wine) and prepared by all chefs.

-         Oceanwise presentation:  member appreciation event at Aquarium would be a good idea;  Celine to reply to Ann Marie Copping and loop in Robert Belcham.


  1. Executive Director report

 -         Time/Attendance/etc:  all members to provide a proxy is no co-chair;  at least chair or co-chair need to be present at meetings;

-         Membership Drive:  Celine to carry on with contacting lapsed members.

-         Motion to get small storage locker by Celine Turenne; seconded by Scott Jaeger and Ryan Bissell; approved by all.


Adjournment:  By: Scott Jaeger at 15h35

Next board meeting: Tuesday. January 27, 2015 at 14h00

Location:  Campagnolo, 1020 Main St.

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