BOARD MEETING MINUTES

  

Date:                Tuesday, March 25, 2014

Location:         Campagnolo, 1020 Main St., Vancouver BC

Call to Order:  By: Scott Jaeger

At:  1506

Roll Call:          By:  Céline Turenne

Attendance:    Robert Belcham, Andrea Carlson, Darren Clay (for Julian Bond), Scott Jaeger, Katharine Manson, Céline Turenne, Nessa Van Bergen, Chris Whittaker

Approval of Board Meeting Minutes from February 25, 2014

1st:  Scott Jaeger

2nd: Nessa Van Bergen

____________________________________________________________________________

 

  1. Financial Report

     

    Neil unable to attend.  Financials still pending, accountant back in April, all info will be updated at that time;

     

    Info provided by Nessa: balance over 51k – 5k to be removed to cover expenses of Curry Cup.

 

  1. Membership Committee

     

    Kyle and Chris to organize another meeting at PICA;

     

    Nessa and Céline to move on providing updated event calendar (Céline to provide cc of old calendar) and membership drive;

     

    Vancouver Cooks 2: sell out remaining inventory at events – copies to be signed by as many participating chefs as possible (Nessa and Céline to handle) – Scott will provide hard cover books, Céline to pick-up;

     

    Dish n Dazzle Thursday May 1 – draw from students volunteers; Céline to confirm if can attend on behalf of CTS;

     

    Signing up at Spot Prawns: To be reviewed opportunity might be while people are waiting in line.  Manual form to be filled out and then entries will be done into the system. 2 emails to be asked for and kept on file.

     

  2. Sustainability/Growers/Green Initiatives Committee

     

    No report from Andrea.

     

  3. Marketing & Branding

     

  • Kyle and Jonathan unable to attend, info provided by Nessa:  Curry Cup update:  $9893.00 sales at door $658.00 = $10511.00 cost under $5000 profit around $5300.  Curry Cup debrief needs to planned and next year event date considered.

 

  • Update by Katharine on CTS participating in a Vancouver Film Festival event – “Spinning Plates” screening on Monday April 28 as discussed with John Burns from Vancouver Magazine – celebrating 25th anniversary of restaurants awards..  Looking for sponsorship from CTS for food and chefs to be present to answer questions after the viewing.  Requirements:  3 to 5 chefs with different styles.

 

  1. Health & Wellness Committee

     

    Ned unable to attend. No report.

     

  2. Spot Prawn Festival (Ryan unable to attend, update sent via email)


    DATE:  May 10, 2014

     

    Ryan unable to attend, but report emailed to Board as follows:

  • Wisent Environmental contacted and on board;
  • Mike, wharf is on board and meeting on Thursday at 2h30 – for all to attend;
  • Meeting with Neil on Wednesday pm to secure last year’s rental invoice and determine numbers (to confirm with Kyle is better supplier than A&B);
  • Dwayne from Rational is looking into the possibility of having a combi at the event (Modern Boil);
  • Web site update is almost updated and running (thanks Karen);
  • EventBrite should be up now or close to being up and running. Details to be confirmed.

 

Vancouver Mag offered to be a media sponsor (May issue) one or two fixed email and on-line piece.  To be included in printed mat as a media sponsor.

 

Exclusive web sponsor :SCOUT mag – Motion brought by Scott, seconded by Celine to consider SCOUT mag to be exclusive web sponsor.  Nessa to further inquire as to limitations of exposure for other partners.

 

Monday May 5 Pre-festival event for member recognition to be discussed further as time is running short.  All board members are asked to think about possible venues to hold pre-event and prawns provider.  Breweries TBC.

 

PICA’s involvement:  storage, production of sides, salads, volunteers (same involvement as last year’s); request was made that volunteer students be moved around to make it a learning experience; coordinating veg and menu – Darren needs contact information – Ryan to provide.

 

Tote bags to be ordered and sold (this year CTS logo only), but not caps and shirts – separator for tote bag to carry glasses and bottles.

 

Talent:  5 chefs starting at 11 am – Nessa to follow-up

 

Ticket price increase to $15.00, $20.00 at entrance.

 

  1. Fundraising/Scholarship Committee

     

    No report; decision to be made on BC Hospitality sponsorship  what to do next to organize specific plan – to be added to May agenda.

     

    New Business:

     

  • Town Hall Communications (CTS Public Relations firm):  Leeann Froese – food, wine and hospitality related public relations. Leean@townhallbrands.om 604 321 3295

 

  • John  Baldwin john @ cambridgehouse.com 604 687 4151  from  First Annual Hops and Hogs Festival:  a festival that raises money for culinary students and offer sponsorships.  Thursday November 6, 2014 from 6 pm to 9 pm at Performance Works, Granville Island.  Scope:  Non-profit event, culinary students compete against each other then public votes on best dish; scholarship to winner.  Students will then work in restaurants booths; one restaurant will also win for best dish.  Ticket price 30.00 entry ad open beer with tasting; 9k planned revenues for 300 participants.

          CTS requested that all participating chefs and students be member of CTS; students

           CTS suggested that 4 main schools in town be included – have money given to CTS for later disbursement (?)

           CTS to review and advise after next meeting (to be added to April agenda)

 

__________________________________________________________________________,_

 

Adjournment:  By:  Scott Jaeger

At:   16h02

Next board meeting:  Tuesday, April 29, 2014 @ Campagnolo